Your Personalized Website
The Thera-Tech™ system provides you with 12 different professionally designed and technically advanced website templates to choose from. Each template is packed with a powerful set of dynamic and interactive features (outlined in this tour) designed exclusively to help mental health practitioners build, manage and market their practices online. When you become a Thera-Tech™ subscriber you can choose any one of these state of the art templates to immediately establish a powerful and professional presence on the worldwide web.
Back To Top
Your Site's Interactive Features
When your client goes to your website and clicks on either “Free 30-Minute Phone Consultation” or “Appointment Online”, a pull down window will appear that will allow new clients to make an appointment for a free 30-minute phone consultation or for current clients to make an appointment for a regular phone or in-office consultation.
When a client makes an appointment for the first time, she or he will complete a short client information form (not intended to replace your regular intake form) that will become a permanent part of your online client database. You or your client can update this information online at any time.
When current clients (clients who have made prior online appointments) log onto your Online Appointment Maker (OLAM™) to make a new phone or in-office appointment, a pull down window will appear that allows them to review or cancel a previously scheduled appointment, make a payment (for amounts owing from previous appointments) or edit their personal data. In addition, they are given up to three different price categories of phone consultations and up to three different price categories of in-office sessions to choose from.
Schedule An Appointment
After your clients have chosen a phone consultation or in-office session, they will be directed to your Online Appointment Maker (OLAM™) where they will select an available day and time for their appointment. At this time they will also enter the particular issue they want to discuss with you. You can set your OLAM™ to accept clients within 24 or 48 hours. Twenty-four hours allows clients to make an appointment for the following day if a time is available. Forty-eight hours allows clients to make appointments for any time available no earlier than two days in advance.
If your client makes an appointment for a phone consultation, a pull down window will appear that allows them to choose whether to call you at your designated office number on the day and time of their appointment or to have you call them at either of their numbers of record. Clients making an appointment for a phone consultation will automatically be taken to PayPal™ to pay in advance for their phone consultation. If a client chooses an in-office appointment, they are given the option of paying in advance through PayPal™ or paying in your office at the end of their session.
Back To Top
Your Site's Dynamic Features
Your Online Site Builder (OSB™)
Thera-Tech™'s powerful Online Site Builder (OSB™) provides you with a choice of 12 professionally designed website templates, each with a seven-page capacity. Each page, in turn, supports up to three major headings. The OSB™ editor allows you to compose your site's entire written content and edit it online at any time as well as create links to other pages and sites. You can also upload pictures and graphics with ease. With Thera-Tech™’s OSB™ you can have your feature filled dynamic and interactive website up and online in just minutes after registering as a Thera-Tech™ subscriber.
The “Fees” function of your Online Site Administrator (OLSA™) allows you to set up to 3 different fee schedules for both in office sessions and phone consultations. As an example, you may want to offer a thirty-minute and fifty-minute office session option and/or a twenty-minute and fifty-minute phone consultation option. You can, of course, change your fee schedule at any time.
When your clients make an appointment online, they are asked to choose an issue they would like to discuss with you from a “pop-up” list. You determine the items on this list by using the “Client Issues” function in your site’s administrative section. You can change this list at any time.
This function provides you with a secure encrypted and downloadable database containing basic information on your clients. When your clients make their first online appointment they fill out an information form (not meant to replace your regular intake form) that is automatically filed in your client database. You may also enter client information yourself in this section and record appointments for clients that do not make online appointments with you. This allows you to keep all your client records together online. You may also use this feature to edit, delete or download all client information as well as record your client session notes.
Your Online Appointment Maker (OLAM™)
Your Online Appointment Maker (called OLAM™) provides your clients with the ability to make, review, reschedule, pay for or cancel an appointment with you at any time, from anywhere, without ever having to talk to you. OLAM™ allows you to set up your appointment schedule for up to six months in advance and you can review or edit all or part of your schedule at any time. OLAM™ provides you with a daily, weekly, monthly or 3 month summary (and printout) of all your current and coming appointments.
The Thera-Tech™ system provides you with a history of all your client’s appointments. This history is available for any client between any two selected dates or for all clients between any two selected dates. This information is part of your online client database and can be edited or downloaded (in whole or in part) to Microsoft Excel.
In addition to your appointment history, the Thera-Tech™ system generates an appointment revenues report showing fees charged, fees paid and fees owing for any single client or for all clients between any two selected dates. This report can be edited or downloaded to Microsoft Excel.
Send Global Email
You can, at any time, compose a single email and have it sent automatically to every client in your database. This feature is great for announcing new groups, workshops, sending holiday greetings or for distributing other important information.
Thera-Tech™ offers each practitioner the opportunity to reduce their subscription fee to zero by referring a set number of other practitioners. This section of your Online Site Administrator shows your original subscription cost, the current number of active subscribers you have referred, your resulting subscription cost and the number of referrals you still need to reach a zero subscription rate.
Back To Top